Teksouth Corporation - Gardendale Executive Administrative Assistant in Andrews AFB, Maryland

Overview

Teksouth Corporation has a current need for a Sr Level Executive Administrative Assistant. This position will be located at Andrews AFB, MD. Candidates must have an Active Secret Clearance or ability to obtain one.

Responsibilities

The purpose of this position is to provide executive level administrative support as part of a team supporting a two-star general commander.

Besides the normal duties associated with this type of position the individual will be responsible for the following:

Assist with special studies and projects related to the headquarters commander’s special interests items and programs.

Assist in the preparation of presentations such as briefings, training sessions, consultations, and strategy sessions with other staff service functions

Assists in monitoring and administering the command’s Suggestion and Innovation programs.

The nature of this job requires that the individual be able to routinely balance multiple priorities and concurrent projects and know when to ask for help.

Because this position will be located in the commander’s area, the individual must have experience working in a similar military position or equivalent Government or business position. Additionally, the individual will be expected to dress and act appropriately.

Primary Duties, Tasks and Responsibilities

  • Participates in special studies and projects related to the headquarters commander’s special interests items and programs.

  • Prepares presentations such as briefings, training sessions, consultations, and strategy sessions with other staff service functions. Develops and prepares a variety of correspondence and other documentation, i.e., formal letters, position papers, reports, staff studies, staff summary packages, briefings, charts, bullet background papers, agendas and presentations etc.

  • Orchestrate and or assist in special projects and seminars for the commander, i.e. inbound squadron commanders and spouses’ course, monthly newcomers’ orientation, quarterly commanders’ calls

  • Prepare, coordinate, schedule matters related to special meetings, i.e. Corporate Board and Council meetings, weekly staff meetings, weekly strategic planning meetings, manage the strategic calendar tracker, trip books

  • Assist with tracking and managing questionnaires for all Congressional Visits for AFDW organizations, including wing and group commanders

  • Assist with scheduling and preparing annual Senate and Congressional visits by AFDW Commander and Wing Commander

  • Assists in monitoring and administering the command’s Suggestion and Innovation programs. Plans and administers the suggestion and innovation programs. Properly routes the suggestion to the office of primary responsibility (OPR) for consideration.

  • Ensures files are established and suspenses monitored. Documents committee’s decisions and follows up with appropriate action.

  • Provides advice and assistance to Commanders, supervisors and employees regarding all aspects of the suggestion and innovation program.

  • Develops publicity campaigns to include locally prepared slogans/posters and articles for base newspaper.

  • Reviews form letters, instructional material, and marketing tools and techniques for currency; identifies need for revision/recision as necessary

Qualifications

  • Working in a senior executive level office/environment

  • Proficient at developing presentations, agenda

  • Proficient in relevant computer applications such as MS Office

  • Knowledge of correct spelling, grammar and punctuation

  • Knowledge of clerical and administrative procedures

  • Planning, Organization, Communication Skills, Typing, Data Entry Skills, Attention to Detail, Confidentiality, Thoroughness, Decision Making, Independence, Analyzing Information, Results Driven, and Ability to Work Under Pressure

Teksouth values and engages the diversity of its teammates, customers, and business partners.

EOE race/color/sex/sexual orientation/gender identity/disability/vet

www.teksouth.jobs

www.teksouth.com

ID 2018-1390

# of Openings 1

Category Administrative/Clerical