Teksouth Corporation - Gardendale Proposal Coordinator in Huntsville, Alabama


Teksouth has a current position for a Proposal Coordinator, to be located in the Huntsville, AL area.

The Proposal Coordinator will have the responsibility of coordinating all phases of the company’s proposal process in response to assigned solicitations (RFI’s and RFP’s). The ability to meet deadlines, a commitment to teamwork, and detailed follow-through will be the key to success in this role.


Primary Responsibilities :

Manage the proposal development process from RFI through After Action Review for assigned solicitations.

Interpret technical, past experience, and management requirements of Federal Government solicitations for assigned solicitations (e.g., RFPs, RFQs, RFIs, Sources Sought)

Oversee/produce schedules, outlines, compliance matrices, proposal kickoffs, color team reviews, and technical solution sessions as needed:

  • Review the RFP and identify any questions to be asked of the procuring agency

  • Prepare briefing materials for and host the proposal kickoff meeting

  • Prepare the proposal outline and assign team writing tasks

  • Prepare the proposal schedule

  • Prepare the proposal compliance matrix

  • Prepare or review/approve all technical proposal data calls

Manages all volumes & sections for assigned proposals, including technical volumes, management approach, personnel & staffing approaches, past performance & corporate experience volumes.

Coordinates all production aspects (word processing, graphics, editing, proofreading, reproduction, printing, collation, and binding) services in support of proposal activities.

Verify Past Performance citations are relevant to the RFP requirements in terms of scope, complexity, and magnitude

Ensures win strategy, technical solution, win themes, discriminators, compliance, and clear understanding of the requirement are well-articulated and consistent throughout final proposal documents

Directs and engages key personnel/appropriate teammates in all proposal review activities and ensures compliance with all solicitation and corporate requirements.

Maintain tight, proactive communication with all parties involved in each proposal effort, as well as the Director of Capture and Proposal Operations, to achieve successful proposal submissions

Review responses to questions and/or amendments to the RFP to determine the impact on the proposal

Ensure final proposal documents are in “one-voice”

Perform white glove/final compliance check of the final proposal

Lead or participate in an After Action Assessment and prepare or contribute to the After Action Report; use lessons learned to update the proposal process as necessary

Support other Proposal Operations activities as required (e.g., content databases, SharePoint library management; Dynamics CRM content)


Key Qualifications Needed :

Bachelor's Degree with 1-3 years' Federal Government proposal writing, support, and coordination experience

Understanding of, and experience with, the Federal procurement process and regulations

Must have experience working in the proposal process and developing storyboards, mock-ups, proposal outlines, and compliance matrices.

Exceptional organization skills are necessary.

Ability to collaborate with team, yet work productively on one’s own at times.

Ability to remain upbeat, positive, and constructive within a dynamic environment operating with high-pressure deadlines

Outstanding written and oral communication are critical.

Ability to work to meet deadlines (extra hours at times)

Ability to manage multiple projects simultaneously with frequent rapid turnaround deadlines

Ability to manage geographically disparate teams

Ability to create original content using interview and research techniques

Fluency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and SharePoint

Additional Qualifications Desired :

Experience supporting solicitations varying in size, complexity, and timeframe

Federal Government proposal management experience for IT solutions and services procurements

Formal proposal training and/or certifications (e.g., APMP/Shipley)

Experience using MS Dynamics CRM software

Experience with Adobe Acrobat/Nuance PDF

Familiarity with Tom Sant approach to writing

Teksouth values and engages the diversity of its teammates, customers, and business partners.

EOE race/color/sex/sexual orientation/gender identity/disability/vet



ID 2019-1418

# of Openings 1

Category Proposal Writer