Teksouth Corporation - Gardendale Proposal Coordinator in Huntsville, Alabama
Teksouth has a current position for a Proposal Coordinator, to be located in the Huntsville, AL area.
The Proposal Coordinator will have the responsibility of coordinating all phases of the company’s proposal process in response to assigned solicitations (RFI’s and RFP’s). The ability to meet deadlines, a commitment to teamwork, and detailed follow-through will be the key to success in this role.
Primary Responsibilities :
Manage the proposal development process from RFI through After Action Review for assigned solicitations.
Interpret technical, past experience, and management requirements of Federal Government solicitations for assigned solicitations (e.g., RFPs, RFQs, RFIs, Sources Sought)
Oversee/produce schedules, outlines, compliance matrices, proposal kickoffs, color team reviews, and technical solution sessions as needed:
Review the RFP and identify any questions to be asked of the procuring agency
Prepare briefing materials for and host the proposal kickoff meeting
Prepare the proposal outline and assign team writing tasks
Prepare the proposal schedule
Prepare the proposal compliance matrix
Prepare or review/approve all technical proposal data calls
Manages all volumes & sections for assigned proposals, including technical volumes, management approach, personnel & staffing approaches, past performance & corporate experience volumes.
Coordinates all production aspects (word processing, graphics, editing, proofreading, reproduction, printing, collation, and binding) services in support of proposal activities.
Verify Past Performance citations are relevant to the RFP requirements in terms of scope, complexity, and magnitude
Ensures win strategy, technical solution, win themes, discriminators, compliance, and clear understanding of the requirement are well-articulated and consistent throughout final proposal documents
Directs and engages key personnel/appropriate teammates in all proposal review activities and ensures compliance with all solicitation and corporate requirements.
Maintain tight, proactive communication with all parties involved in each proposal effort, as well as the Director of Capture and Proposal Operations, to achieve successful proposal submissions
Review responses to questions and/or amendments to the RFP to determine the impact on the proposal
Ensure final proposal documents are in “one-voice”
Perform white glove/final compliance check of the final proposal
Lead or participate in an After Action Assessment and prepare or contribute to the After Action Report; use lessons learned to update the proposal process as necessary
Support other Proposal Operations activities as required (e.g., content databases, SharePoint library management; Dynamics CRM content)
Key Qualifications Needed :
Bachelor's Degree with 1-3 years' Federal Government proposal writing, support, and coordination experience
Understanding of, and experience with, the Federal procurement process and regulations
Must have experience working in the proposal process and developing storyboards, mock-ups, proposal outlines, and compliance matrices.
Exceptional organization skills are necessary.
Ability to collaborate with team, yet work productively on one’s own at times.
Ability to remain upbeat, positive, and constructive within a dynamic environment operating with high-pressure deadlines
Outstanding written and oral communication are critical.
Ability to work to meet deadlines (extra hours at times)
Ability to manage multiple projects simultaneously with frequent rapid turnaround deadlines
Ability to manage geographically disparate teams
Ability to create original content using interview and research techniques
Fluency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and SharePoint
Additional Qualifications Desired :
Experience supporting solicitations varying in size, complexity, and timeframe
Federal Government proposal management experience for IT solutions and services procurements
Formal proposal training and/or certifications (e.g., APMP/Shipley)
Experience using MS Dynamics CRM software
Experience with Adobe Acrobat/Nuance PDF
Familiarity with Tom Sant approach to writing
Teksouth values and engages the diversity of its teammates, customers, and business partners.
EOE race/color/sex/sexual orientation/gender identity/disability/vet
# of Openings 1
Category Proposal Writer